Travel and expense reports for mileage, meals, and hotel will be maintained by each
employee and then submitted to the supervisor for approval and payment by the Accounts
Payable Specialist. Any travel and related expenses outside of budget must be approved by
President & CEO prior to committing to the expense.

Mileage to and from the employee’s residence to the place of work will not be paid by the
Agency. Reimbursements will be based on the travel rate established by the President &
CEO and the Director of Finance and approved through the budgeting process. Travel
reimbursement shall not be above IRS Guidelines. All parking and other expenditure
receipts must be attached to the expense voucher as a condition for payment. The only
exception is for a coin operated parking meter where a receipt is unobtainable.