Policy Procedure
Vehicle Inspection Report (V.I.R.)

V.I.R.s are a legal document and therefore need to be completed neatly and accurately.  Drivers need to take the time to ensure that they enter the proper information.  Attention to detail is very important.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

               City Policy

               State Law

               Federal Law
  1. SST and the DOT require Drivers to prepare a report in writing at the completion of each day’s work on each vehicle operated and the report shall cover the following parts and accessories.
    1. Service Brakes
    2. Parking Brake
    3. Steering Mechanism
    4. Lighting Devices and Reflectors
    5. Tires, Wheels, and Rims
    6. Horn
    7. Windshield Wipers
    8. Rear Vision Mirrors
    9. Engine and Transmission
    10. Emergency Equipment
    11. PA System
    12. Heaters and Defrosters
    13. Doors
    14. Body and Glass damage
    15. Accessories
    16. Wheelchair Lifts and Tie Down Equipment
    17. Overall Vehicle Condition
  2. The VIR report shall identify the motor vehicle and list any defect or deficiency discovered by or reported to the operator, which would affect the safety of operation of the motor vehicle or result in its mechanical breakdown.
  3. If no defect or deficiency is discovered by or reported to the operator, the report shall so indicate.  In all instances, the operators shall sign or initial the VIR per SST direction.
  4. A report shall be prepared for each vehicle operated, and all drivers that use that vehicle will initial the VIR.
  5. SST mechanics shall repair any items listed on the VIR that would be likely to affect the safety of the operation of the vehicle.  A Supervisor or the mechanic will certify by signing the VIR that the defect(s) or deficiency(s) has been corrected or that correction is unnecessary before the vehicle is again assigned on route.
  6. Before a motor vehicle is put in service, the operator shall:
    1. Make sure that any prior deficiencies listed on the VIR have been signed off by a mechanic or supervisor.
    2. Review and sign the last VIR required to be on the motor vehicle.
    3. Be satisfied that the motor vehicle is in safe operating condition.
    4. Do a complete pre trip inspection as outlined in the CDL manual.
  7. During the shift, the operator shall:
    1. Do Mid-Trip inspections throughout the shift, looking at the condition of the tires, checking for fluid leaks and the overall condition of the vehicle.
    2. Look for statements from previous drivers on the previous VIRs for possible problems (Yellow Copies), or for information left by the mechanic on write-ups you have questions about.
    3. Legibly initial item which operator identifies as deficient by writing in the VIR (White Copy).  The operator identification will be used to gather more information on the problem identified should the mechanic or Supervisor find it necessary.
  8. After driving a motor vehicle, the operator shall:
    1. Do a complete post trip capable of determining the operational condition of all systems outlined in the CDL inspection manual.
    2. If the vehicle is going out of service, bring the white copy of the finished VIR to the office.
    3. Each time a vehicle is out of service the VIR is to be filled out and turned in, unless told by a supervisor to leave the VIR open.