PUBLIC RECORDS: Correspondence by representatives of the RTA through electronic mail may be a public record open for inspection.

1. Records shall include: Books, papers, maps, photographs, or other documentary materials, regardless of physical form or characteristics, made or received by any governmental agency in pursuance of law or in connection with the transaction of
public business and preserved or appropriate for preservation by the RTA.

2. Public Records shall include: All records made, maintained or kept by the RTA for use in the exercise of functions required or authorized by law or administrative rule or involving the receipt or expenditure of public funds.

3. Public Record E-mails should not be deleted from RTA representatives’ e-mail systems until they have been converted to an acceptable medium for permanent record retention. Public record e-mails, as with all public records, should not be
altered in any manner.