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Gunnison Valley RTA Public Transportation

Gunnison Valley Transportation Authority (RTA) Transit System Procurement Policies and Standards – Procurement Documentation Files

Where appropriate, the file contains:

  • Purchase request, acquisition planning information, and other pre-solicitation documents
  • Evidence of availability of funds
  • Rationale for the method of procurement (negotiations, formal advertising)
  • List of sources solicited
  • Independent cost estimate
  • Description of work/scope of services
  • Copies of published notices of proposed contract action
  • Copy of the solicitation, all addenda, and all amendments
  • Liquidated damages determination
  • An abstract of each offer or quote
  • Contractor’s contingent fee representation and other certifications and representations
  • Source selection documentation if applicable
  • Contracting Officer’s determination of contractor responsiveness and responsibility
  • Cost or pricing data
  • Determination that price is fair and reasonable including an analysis of the cost and price data,
  • Purchase Requisition indicating availability of funding
  • Notice of award
  • Notice to unsuccessful bidders or offerors and record of any debriefing,
  • Record of any protest
  • Bid, Performance, Payment, or other bond documents, and notices to sureties
  • Required insurance documents, and
  • Notice to proceed
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