Where appropriate, the file contains:
- Purchasing Tracking Progress Sheet
- Executed purchased order contract and notice of award
- Bond-related documents (if applicable)
- Insurance documentation
- Post-award correspondence
- Notice to proceed
- Approvals or disapprovals of waivers and deviations
- Modifications and changes in the terms or conditions of the contract, including a rationale for the change, determinations regarding their scope, and cost/price analysis of any price increases or decreases.
In order to ensure a sound and complete agreement, the Purchasing Agent will ensure the Contract/Purchase Order File Index is accurate, complete, and included in the master file.
