Where appropriate, the file contains:

  • Purchasing Tracking Progress Sheet
  • Executed purchased order contract and notice of award
  •  Bond-related documents (if applicable)
  • Insurance documentation
  • Post-award correspondence
  •  Notice to proceed
  • Approvals or disapprovals of waivers and deviations
  • Modifications and changes in the terms or conditions of the contract, including a rationale for the change, determinations regarding their scope, and cost/price analysis of any price increases or decreases.

In order to ensure a sound and complete agreement, the Purchasing Agent will ensure the Contract/Purchase Order File Index is accurate, complete, and included in the master file.